CAREERS

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Administrator cum receptionist

Department

Corporate

Location

Bangunan Yee Seng, KL

Reports To

Manager, HR & Admin

Job Description
  • Responsible for timely and proper execution on admin related policies and procedures.
  • Responsible for day-to-day functions as office administrator cum receptionist.
  • Execute day-to-day functions within the office administration, prepare table comparison for management approval on new purchases.
  • Manage purchasing of stationeries, door access/ID cards, business cards and pantry stocks etc. Monitor and control usage of stationery and pantry items.
  • Manage the in-coming and out-going documents and letters, dispatch and delivery to the Company. Proper handling of the documents/letters/items to be disseminated to respective staff/ directors.
  • Ensure office equipment, coffee machine and water purification system are working properly at all time.
  • Assist to coordinate logistics for company events/activities i.e. assist to arrange for meeting venue, prepare meeting refreshments, etc.
  • Assist to coordinate employee training and engagement programs i.e. in-house training, staff gathering, sports activities, etc.
  • Report and follow up on office facilities defects to the building management for rectification.
  • Update and maintain systematic and proper filing records for admin correspondences/files.
  • Responsible for company motor vehicle insurance and road-tax renewal. Keep record of company vehicles and arrange for periodic cleaning and service maintenance.
  • Ensure periodic pest control and carpet cleaning are carried out.
  • Issue purchase orders upon approved by management and liaise with vendors/suppliers; validate monthly billing/invoices i.e. telephone bills, internet bills, delivery orders and invoices etc.
  • Coordinate with Information Technology (IT) personnel on all related matters to IT and Telecommunication system including maintaining, troubleshooting, repair, and controlling Company’s IT equipment, software, and server.
  • Attend to any other duties as may be assigned by the Management from time to time.
Requirement

Min. SPM.

Preferably 2-3 years’ experience in similar capacity.

Pro-active and enthusiastic with high level of integrity.

Good organizational skills, listening skills, highly motivated, flexible and result oriented.